Corporate Services Officer

• Work Type/s: part time, ongoing contract
• Location: Based in Melbourne (Fitzroy North)
• Applications close: 7 February 2025

Reporting to the Corporate Services Manager, the Corporate Services Support Officer is a member of the Finance/Corporate Services team and is responsible for assisting with a range of corporate services functions that support the organisations effective functioning.

KEY RESPONSIBILITIES

• Be the point of contact for AHV’s staff and support them with all corporate service-related enquiries and issues.
• Assist with new staff IT&T requirements, troubleshoot basic IT issues with workstation setups and device setups.
• Managing the incoming and outgoing mail, couriers and deliveries at the head office.
• Coordinate the full range of functions associated with AHV’s corporate vehicles including the fleet booking system, coordinating car cleaning and servicing, the provision of E-tags for all AHV vehicles, organise the installation of security and tracking devices, follow up of accident repairs and assist with insurance claims, coordinate allocation of infringement notices and payments, issuing and maintaining logbooks, coordinating vehicle condition reports, and fuel cards.
• Organise the timely payment of corporate services related invoices via an approval workflow with the Corporate Services Manager. Assist the Finance team with ad hoc accounts payable tasks.
• Maintain an effective register and records related to contracts between AHV and suppliers or sub-contractors.
• Liaise with landlords on regional offices maintenance issues.
• Assist with organising maintenance of AHV’s head office in Fitzroy North including appliances, storage solutions, cleaning of graffiti and repairs.
• Assist with the ordering of staff uniforms, stationery, cleaning supplies etc.
• Coordinate corporate functions including venue hire, catering etc. as required.
• Coordinating office equipment servicing and repairs for the head office and the regional offices.
• Project support - Assist with Corporate Services IT projects by organising meetings, minute taking, preparing project related documents and assist other projects as required.

This position will be based in our Fitzroy North office with local travel required.

To apply, please submit a resume and cover letter addressing the key selection criteria in the attached position description by COB 7 February 2025.

Applications should be sent to [email protected] using the subject line: Corporate Services Officer

Please direct enquiries about the position to Gayani on 0448 440 545.